TARRY HOUSE, INC.

 

Subject:  Donations Policy                                            

 

Procedure Number:  B.P. 04

Site: Tarry House

 

Issued By: Executive Director

Effective: 3/20/98

Approved By: The Board of Trustees

Revised: 11/29/05; 1/27/09

Reference Policy: B.P. 01

Reviewed: 12/99; 11/30/01; 11/25/02; 11/25/04; 11/29/05; 1/27/09

 

Standards Reference:

CARF: Section F

ODMH: 5122-30

 

I.                   Purpose

 

The purpose of the policy is to maintain a system for the handling of both general and restricted donations.

 

 

II.                Policy

 

            It is the policy of Tarry House, Inc. that all donations both general and restricted, shall be    

            accounted for in accordance with generally accepted accounting principles.  They shall be received  

            and disbursed in accordance with the procedures established by the Finance Committee of the Tarry   

            House, Inc. Board.

 

 

 

III.             Procedure

 

             All donations shall be treated according to the following guidelines:

 

·        Donated goods must be forwarded to Administration, or designated area. A thank you letter will be completed (original to donor, copy to file) and the donated goods shall be designated for their intended use.  Tarry House will not estimate the value of any items donated.  The items will be referenced in the letter. The item(s) are then to be checked for safe usage and upon approval, they are to be delivered to the designated location for their intended use.

      

 

·        Donated funds must be forwarded to the Bookkeeper for deposit into either the general checking account (for unrestricted donations) or the Consumer Account (restricted account), or the Building Fund Account (restricted account).  Acknowledgement letters will be sent to all donors by the Tarry House, Inc. Administration.

 

·        Tarry House, Inc. reserves the right to reject any donations, which are inconsistent with the goals and objectives of the organization.

 

 

 

 

_____________________________                                                  _____________________

          Executive Director                                                                                              Date