TARRY HOUSE, INC.
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Subject:
Payroll Procedure |
Procedure Number:
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Site: All Sites |
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Issued By: Executive Director |
Effective: |
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Approved By: The Board of Trustees |
Revised: 6/16/04;
8/30/06 |
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Reference Policy: |
Reviewed: |
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Standards Reference: |
CARF: 1.F. ODMH: 5122-30-20 |
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I.
Purpose
To instruct employees on the use
of time cards or time sheets as a device for recording time worked. The time cards and time sheets are the basis
for pay checks.
II.
Policy
Hourly employees must record their
time by punching time cards. Salaried
Employees will maintain and submit a time sheet for payroll purposes. The Executive Director has the authority to
allow hourly employees submit a time sheet for staffs who work in a variety of
settings, such as maintenance workers.
III.
Procedure
RECORDING TIME WORKED:
Time cards and time sheets are used to record hours worked and form the
basis for employees pay checks.
For employees who utilize time
cards, generally hourly employees, the day before the start of each pay period, defined as Sunday through the
second following Saturday, time cards will be placed near the time clock. Each hourly employee is required to record
their time worked by punching a time card at the beginning and end of each
shift. If breaks are taken off the
facility grounds an employee must punch out and then back in, in order to
reflect the amount of time taken for the paid/unpaid break. No one is to punch any
time card but their own. If the time clock
is not working, an initialed, written entry is to be made on the time card. There is no grace period for clocking
in. For example, if you clock in at
Salaried Employees and those given permission to utilize time sheets
shall maintain his/her time accurately and honestly. Falsifying the time entered on the time sheet
may be grounds for conduct maintenance.
SENDING INPUT TO THE PAYROLL
COMPANY:
Following the end of each pay period the Business Manager or Executive
Director will use the time cards and time sheets to prepare a payroll input
sheet for submission to the payroll company.
Each day’s hours are tallied and totals are entered at the bottom of the
time card and then transferred to the input sheet. Request for Absence from Work Slips are use
as the basis for recording benefit hours to be paid.
PAYDAY:
Checks will be available for pick-up the Thursday before payday. In case of absence the employee may designate
someone to pick up their paycheck by giving them written permission to do
so. The designated person must show
picture identification along with written permission in order to pick up the
absent employees check.
RESOLVING PROBLEMS:
Problems or errors should be directed to the Business Manager for
correction on the next check. Unresolved
problems should be directed to the Business Manager or the Executive Director
for resolution.
DEPARTING EMPLOYEES:
Upon departure, unused vacation and personal time will be paid. W2's will be sent to the employee's last know
address.
______________________________________ ________________________
Executive Director Date